Publishing Content

  • Cloning an Item

    Cloning an Item is usually the best way to add a new Item, because the Item you clone will inherit the properties of the original Item, namely the Template and Type.

    1. Log into the Administrative web interface and click on the Admin Console link located in the upper right hand corner of the page.


    2. Select any of the tabs - either the Content Tree, Templates, Types or Unpublished to find the Item you wish to clone.



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    4. Remember, the easiest way to clone an Item is by selecting an Item that already exists in the exact location you want to add to so that the location or "Container" of the Item is inherited along with the "Type" and "Template".

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    6. Select the Item you are interested in cloning by clicking on it. The Item will open automatically with the Details tab selected.


    7. Once the Item is opened, click the "Clone" button on the right hand side.




    8. The CMS will ask you to confirm the cloning of this Content. If you are sure, click "Okay," or if you are uncertain and need to refer to the Help Section first, you may hit "Cancel".




    9. Once you click "Okay," the CMS confirms that the content Item has been cloned. Select "Okay".




    10. The first way you can confirm for yourself that the Item has been cloned, is to look at the URL field. Because no two Items can have the same URL, the CMS will have automatically added a "-1" to the end of the URL




    11. The Item has inherited all of the properties of the Item it was cloned from. The following fields are typically modified to successfully clone an Item:

      • URL - Change the URL. Give it a name that best reflects what the new content will be, remembering that there can be no spaces or characters in a URL other than alpha-numeric characters.


      • Sort - This will display the content in the desired order you want it to be displayed in - especially if this is a Secondary or Tertiary navigation item.


      • Status - Depending on your permission level, you can change the Status of the Item from "Created" to "Published". Unless the Status is set to "Published" the content Item will not be visible to the site visitors.


      • Title - The "Title" field will display the Item however you name this field. This will be reflected in the browser bar as well.


      • Menu - The Menu item is only necessary if the Title is too long to display on a Secondary or Tertiary navigation bar, and you wish to add a shorter or different way to display the Item as a Menu Item.


    12. Remember to select the "Save" button once you have made modifications. If you navigate to a new page without saving your modifications you will lose them.



       



     

  • Creating a New Item

    Creating a New Item allows you to create an Item from scratch. Particular attention needs to be paid to the Container as well as the Template and Type.

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    7. Understanding the Fields    

      1. Hierarchical Container for Sub-Items - The Item being created is a Tertiary Item, which can be discerned by the fact that there is a Quaternary tab, in which all sub-Items that belong to the Item can be accessed.
         
      2. Details Tab - When Cloning an Item the CMS will automatically direct you to the Details tab. ( Creating a New Item, will first require that you choose a Template and Type before directing you to the Details tab.)
         
      3. UI Identifier – This field is used as a method to manually track content that is created. The Item itself is automatically given a unique identity number upon its creation, but this is hidden, since it serves no purpose to the Administrator (but enables the CMS to perform numerous functions and not allow the same ID to be assigned to different Items.)
         
      4. Container – defines the hierarchical structure of where the Item being created will exist in relation to already existing content on the site. The Item being created is a child of the container. In this example, the Item being created is an individual Happy Tail (Tertiary), and the Secondary container it belongs to, or of which it is a child, is a list of numerous Happy Tails. (The Secondary container, Happy Tails is a child of the Primary container, Adopt.)
         
      5. URL – the URL is the address that is given that will allow the Item to be found on the Internet. While frequently you will see long strings of letters and numbers on many sites, this allows you to make finding the page really simple. The only caveats are that a URL can only have alpha-numeric characters, can’t have any spaces or characters and has to be unique.
         
      6. Alternate URL – this is used when a content Item is created as a placeholder, but in fact will redirect to an already existing URL. For example, the Finances page is meant to be accessed from more than one place on the site, and so rather than replicating the data, where mistakes or conflicts can arise, the page simply redirects to a content Item that already exists.
         
      7. Alternate URL Target – xxx
         
      8. Creator – the person who creates the Item, based upon their permissions.
         
      9. Owner – the person who has the ability to make modifications to the Item, based on their permissions. Frequently the Creator and Owner is the same person, but a Creator may also assign ownership to someone else once they have created the Item.
         
      10. Curator – the person who has the ability to modify the Status of the Item, based on their permissions. A curator can Publish an Item, which makes it visible, (a Curator can also set the Status of the Item to Deleted, Created, Embargoed, Modified, Approved, Queued or Locked. See Status for details.)
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  • Changing a Content Type

    Changing a Content Type allows you to change how the content appears, even though it remains a "child" of the original container.

    In this example, the Content Type is being changed from originally appearing as a FAQ item on the Publishing Content landing page to a Tertiary item that instead appears in the Publishing Content Sidebar naviagation menu.

    1. Notice that the header for Cloning an Item is under the title of the page Publishing Content, which is the landing page for the Secondary Sidebar Navigation


    2. When there is no Tertiary Item that exists, there will be no white arrow on the Secondary Sidebar Navigation.




    3. Navigate to the page that contains the content you wish to change. In this case, the Publishing Content page. As you see, the URL and Title informs you that you are on the page you wish to impact.


    4. In this case, the content displayed on the landing page is not in the Body field of the landing page itself, which is a list of FAQ Items, but is inherited from individual FAQ Items (ContentBlockFAQ) of which Publishing Content is the "Parent" or "Container". Click on the "Children" tab to get a list of the Items that belong to the Publishing Content page.




    5. Under the "Children" tab is a list of the Items of which Publishing Content is the "Parent." You can see the URL; the date the Item was Created; the date the Item was last Updated; the Status of the Item; the Sort Order; the Content Type (which is what will be changed in this exercise); the Template being used by the Item; and the Title of the Item.




    6. Click on the URL "http://Help-Changing-a-Content-Type". (You will notice that the Type is "ContentBlockFAQ.")




    7. The Cloning an Item Item has opened as illustrated by the Header "Cloning an Item" as well as the URL "Help-Cloning-an-Item."

      It is also evident that the Item is a Child of Publishing Content as illustrated by the URL of its Container which is "Help-Publishing-Content."




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    9. Select the appropriate Type from the drop-down menu.




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